Aesthetic & Medical Clinic
Aesthetic & Medical Clinic: appointments and records, stock and expiry tracking, e-Invoice and reporting.
Challenges
- Procedure packages sell by session, yet the remaining sessions are invisible.
- Lot and expiry of consumables such as fillers and toxins are not tracked.
- Consent for before-and-after images is not recorded.
- Campaign pricing erodes the margin but the erosion stays invisible.
Workflows
Procedure package and consumables
- The procedure package is sold with a session count and a deposit may be taken.
- Consumables used in each session leave stock with their lot and expiry.
- The remaining sessions and the material cost are shown together.
Consent and imagery
- A consent form is taken before the procedure and attached to the file.
- Before-and-after images are stored together with their permission status.
- Images without permission are blocked from sharing.
Documents
- Sales invoice
- Consent form
- Session package record
- Appointment record
Reports
- Package usage and remaining sessions
- Lot and expiry traceability
- Discounting and margin erosion
- Revenue by service
Metrics
- Package completion rate
- Consumable cost ratio
- Appointment occupancy rate
- Revenue per patient
Compliance
- Health facility licensing and inspection
- Medical device regulations
- Restrictions on healthcare promotion and advertising
- KVKK (patient data)
Glossary
- Procedure package
- Service entitlement with a count and a validity period
- Consumable lot
- Stock lot tracking plus an expiry field
- Consent form
- Permission record attached to a document
- Campaign price
- Stepped price list
Frequently Asked Questions
Can I track the lot of the material used?
Yes — the consumable is bound to the session with its lot and expiry date.
Can I attach the consent record to the file?
Yes — the consent form and image permission are stored in the patient file.
Can I see the campaign's impact on margin?
Yes — a stepped price list is defined and its margin impact is reported.
Can I see the remaining sessions and the package expiry date?
Yes, the used and remaining session counts along with the validity date are visible in the patient file.
Can I track the deposit and the outstanding balance?
Yes, the deposit received is posted as an advance; the outstanding balance appears in the collection plan.