Spare Parts
Spare parts: OEM/cross reference, barcode, marketplace.
Challenges
- The same part has different OEM, aftermarket and shelf codes, so it cannot be found when a customer asks.
- Which vehicle a part fits lives only in someone's head, not in any list.
- Wrong parts get sold and returned, and the return process is off the books.
- With tens of thousands of SKUs, picking is slow because shelf locations are unknown.
Workflows
Part lookup and sale
- The item is set up with its OEM code, cross-reference codes and shelf location.
- Vehicle make, model and year compatibility is recorded on the item record.
- At the point of sale the search runs by code or by vehicle.
- The shipment and invoice are issued.
Returns and exchanges
- The return is opened against the original sales document.
- The part is received back and stock is restored.
- The return reason (wrong part / damaged) is recorded.
Documents
- Sales invoice
- Dispatch note
- Return document
- Stocktake sheet
Reports
- OEM / cross-reference matching list
- Vehicle fitment report
- Return rate and reasons
- Dead stock report
Metrics
- Order fill rate
- Return rate
- Dead stock ratio
- Stock turnover
Compliance
- GİB e-Invoice / e-Waybill
- Consumer rights (returns)
- KVKK (Turkish data protection law)
Glossary
- OEM code
- Primary code on the item record
- Cross-reference (aftermarket equivalent)
- Alternative barcode / code list
- Vehicle fitment
- Sector field on the item record (make/model/year)
- Shelf location
- Warehouse location code
Frequently Asked Questions
Can I search using cross-reference codes?
Yes — an item can carry several codes and barcodes, and the search scans all of them.
Can I store which vehicles a part fits?
Yes — make, model and year are held in the sector fields of the item record.
Can I see dead stock?
Yes — items with no movement are listed in the dead stock report.
Can I track warranty part returns?
Yes, a returned part is linked to its warranty record and the quantity sent back to the supplier is tracked.
Can I locate parts by bin location?
Yes, every part has a recorded bin location and the picking list is generated in that order.