Property Management
Property Management: appointments and service tracking, customers and CRM, e-Invoice and reporting.
Challenges
- Dues owed and payment history per unit are not visible in one place.
- Common-cost allocation by land share or equal share is computed by hand.
- The minute book and asset list stay on paper, so they are hunted for during audits.
- Late-payment interest on overdue dues is computed inconsistently.
Workflows
From unit to dues
- A unit is opened with block, land share and owner or tenant details.
- The period's dues accrue and a debt is created.
- Collections are posted to the unit record.
Common costs and resolutions
- The common-cost invoice is entered and an allocation rule is selected.
- The share is allocated automatically by land share or equal share.
- General-assembly resolutions and the asset list are kept on record.
Documents
- Unit card
- Dues accrual
- Common-cost allocation schedule
- Minute book entry
Reports
- Debt status by unit
- Common-cost distribution
- Collections and arrears
- Asset list
Metrics
- Dues collection rate
- Average days overdue
- Cost per unit
- Share of units in arrears
Compliance
- Condominium law obligations
- Operating budget and minute book
- Owner and tenant data protection
Glossary
- Independent unit
- Unit to which dues and debt attach
- Land share
- Ratio on which common-cost allocation rests
- Dues accrual
- Debt record created each period
- Minute book
- Record of general-assembly resolutions
Frequently Asked Questions
Can I see debt per unit?
Yes — each unit's accrual and collection history sits on a single card.
Can I allocate common costs automatically?
Yes — allocation runs on a chosen rule: land share or equal share.
Can I compute late interest consistently?
Yes — the late rate is defined once and applied automatically to overdue accruals.
Can I keep the minute book digitally?
Yes — general-assembly resolutions are recorded and retrieved from one place during audits.
Can I track the asset list?
Yes — common-area assets are listed and linked to their maintenance records.
