Kindergarten & Daycare
Kindergarten & Daycare: appointments and service tracking, customers and CRM, e-Invoice and reporting.
Challenges
- Child records, health data and emergency contacts are kept in separate places.
- Daily attendance stays on paper, so no attendance report can be produced.
- Transport and meal fees are not billed together with the tuition.
- Parents are informed from personal phones, so no record remains.
Workflows
From enrolment to the daily routine
- The child record is opened with group, health data and emergency contact.
- Daily attendance is captured with arrival and departure times.
- Attendance and activity records are prepared for sharing with parents.
Fees and parent communication
- Tuition, transport and meals accrue as separate line items.
- The collection plan is tied to the parent record.
- Announcements and notices are sent through the system and logged.
Documents
- Child enrolment form
- Daily attendance
- Tuition and transport accrual
- Parent notification log
Reports
- Headcount by group
- Attendance report
- Collection status
- Transport and meal usage
Metrics
- Group occupancy rate
- Attendance rate
- Revenue per child
- Collection realisation rate
Compliance
- Preschool institution licence from the education ministry
- Staff health report and criminal record check
- Protection of children's personal data
Glossary
- Group
- Class unit that groups children by age
- Attendance
- Attendance record with arrival and departure times
- Dues
- Service fee accrued each period
- Parent record
- Customer account to which collection and communication attach
Frequently Asked Questions
Can I keep the child's health data on record?
Yes — allergies and emergency contacts are fields on the child record, visible to authorised staff.
Can I take daily attendance digitally?
Yes — arrival and departure times are recorded and the attendance report is produced automatically.
Can I bill transport and meals separately?
Yes — tuition, transport and meals accrue as separate line items.
Can I log parent notifications?
Yes — sent announcements and messages remain logged on the parent card.
Can I see group occupancy?
Yes — headcount is ratioed against the cap and occupancy is reported by group.