Public Sector
Public sector: project/budget, documents, KVKK, audit.
Challenges
- The budget appropriation and actual spending are kept in separate places.
- The chain from tender to acceptance to payment is broken.
- Movable asset records do not match the storeroom.
- Spending documents cannot be produced together during an audit.
- A new advance can be issued while an earlier advance is still open.
Workflows
From appropriation to spending
- An appropriation is assigned to the budget line.
- A spending request is tied to the appropriation and the remaining balance is visible in real time.
- If the appropriation is insufficient, the request raises a warning.
Tender and acceptance inspection
- A tender record is opened and the contractor and amount are set.
- After delivery an acceptance inspection record is issued.
- Accepted goods are linked to the asset register and to the payment.
Documents
- Appropriation record
- Tender file
- Acceptance inspection record
- Movable asset transaction slip
Reports
- Appropriation versus spending comparison
- Tender and contract status
- Movable asset inventory listing
- Spending document listing
Metrics
- Appropriation utilisation rate
- On-time delivery rate
- Asset stocktake variance
- Average payment period
Compliance
- Public procurement regulations
- Movable property regulation
- Rules on spending documentation
- Kvkk
Glossary
- Budget appropriation
- Spending ceiling tied to a budget line
- Acceptance inspection
- Delivery verification record
- Movable asset register
- Fixed asset inventory record
- Spending document
- Document that substantiates a payment
FAQ
Can I see the remaining appropriation in real time?
Yes — the spending request is tied to the appropriation and the remaining amount is computed instantly.
Can I build the chain from tender to payment?
Yes — tender, acceptance inspection and payment are linked within the same file.
Can I track the movable asset inventory?
Yes — accepted goods are posted to the asset register and confirmed by stocktake.
Can I see the remaining appropriation before spending?
Yes, the remaining appropriation on the budget line is checked at the moment of the request.
Can I archive the tender process together with its documents?
Yes, the award decision and contract documents are archived in the job file.
Can I block a new advance while an earlier one is still open?
Yes, staff with an open advance must post an offset entry before a new advance can be issued.
