Sports Club
Sports Club: records and tracking, cash and reporting, e-Invoice.
Challenges
- Licensed athlete records and licence renewal dates are scattered.
- Dues collection does not line up with training attendance.
- Training group capacity gets exceeded.
- Equipment and facility costs are never allocated to the sport branch.
- Sponsorship income and team expenses are not matched in one place.
Workflows
Athlete licence and dues
- The athlete is recorded with sport branch, age category and licence number.
- As the licence renewal date nears, a reminder lands on the worklist.
- Dues accrue to the athlete on a periodic basis.
Training group and facility
- The training group is defined with its coach and capacity.
- Once capacity is full, a new registration raises a warning.
- Equipment and facility costs are allocated to the sport branch.
Documents
- Athlete licence record
- Dues accrual slip
- Training attendance list
- Equipment issue slip
Reports
- Athlete and licence status
- Dues collection status
- Training attendance listing
- Cost by sport branch
Metrics
- Number of licensed athletes
- Dues collection rate
- Training attendance rate
- Cost per athlete
Compliance
- Sports club and federation regulations
- Mandatory athlete health certificate
- Facility safety and compliance inspection
- Kvkk
Glossary
- Athlete licence
- Authorisation record with an expiry date
- Dues
- Recurring subscription invoice
- Training group
- Calendar entry with capacity
- Sport branch
- Cost allocation centre
FAQ
Can I track licence renewal dates?
Yes — an athlete whose renewal date is approaching lands on the reminder list.
Can I cap the training group capacity?
Yes — the group is defined with coach and capacity, and warns once it is full.
Can I allocate costs to a sport branch?
Yes — the sport branch acts as a cost allocation centre and cost per athlete is derived.
Can I keep athletes' licence and medical records?
Yes, the licence validity and the medical report are stored with their dates in the athlete record.
Can I see occupancy by training group?
Yes, every group is defined with a quota and the number of enrolled athletes is shown as occupancy.
Can I match sponsorship income with team expenses?
Yes, sponsorship income and team expenses are collected under the same project code.
