Agricultural Supplies
Agricultural Supplies: barcode sales and POS, stock and warehouse, customer accounts and e-Invoice.
Challenges
- Crop protection products need a prescription, yet prescriptions are kept in a separate file.
- Chemicals carry lot and expiry data, yet producing the paperwork during an inspection is hard.
- Farmers buy on terms that run until after harvest, and the exposure is never tracked.
- Seed and fertiliser subsidy records are never linked to the actual sale.
Workflows
Prescription-based agrochemical sale
- A farmer account is opened and the field and crop details are recorded.
- The prescription number and its issuer are attached to the sales document.
- The product leaves stock with its lot and expiry date.
Sale on harvest terms
- A payment schedule and risk limit are defined for the farmer.
- The sale is posted to the account on terms.
- Collection happens in the harvest window and overdue balances are reported.
Documents
- Sales invoice
- Prescription record
- Purchase invoice (chemicals / fertiliser)
- Stocktake sheet
Reports
- Prescription sales listing
- Lot and expiry traceability
- Farmer account ageing
- Sales by product group
Metrics
- Share of sales on terms
- Average collection period
- Loss from expired stock
- Margin by product group
Compliance
- Agrochemical dealership and prescription regulations
- Lot and expiry traceability
- GİB e-Invoice / e-Archive
- Agricultural subsidy declarations
Glossary
- Agronomist prescription
- Mandatory field on the sales document
- Lot / expiry date
- Stock lot tracking plus an expiry field
- Harvest payment term
- Account payment schedule
- Subsidy record
- Reference field on the document
Frequently Asked Questions
Can I link the prescription to the sale?
Yes — the prescription number and issuer become mandatory fields on the sales document.
Can I trace lot and expiry on chemicals?
Yes — receipts and issues are tracked by lot, and stock nearing expiry is reported.
Can I sell with payment due after harvest?
Yes — a payment schedule and risk limit are set on the farmer account.
Can I keep dealer and farmer prices separate?
Yes, a separate price list is defined per customer type and applied automatically at the point of sale.
Can I record plant protection product sales in line with regulations?
Yes, the product sold, the quantity and the buyer's details are kept on record and can be presented during an inspection.