Fuel Station + Convenience Store
Fuel station + convenience store: pump/fiscal cash register/EPDK automation, shift/wet-stock, vehicle recognition, store POS.
Challenges
- The pump totaliser and the tank dip do not agree, and nobody knows whether the gap is evaporation or leakage.
- At shift handover the pump meters are copied into a paper notebook by hand.
- Fleet and credit customers' balances sit in a separate ledger, so collection runs late.
- Fuel and shop sales are mixed in one till, so the margins cannot be separated.
Workflows
Tank-to-pump reconciliation
- The tanker delivery is received into stock by litres against its delivery note.
- Pump meter readings are recorded at the start and end of each shift.
- Litres sold are compared against the tank measurement.
- The variance is posted on a slip with its reason selected (evaporation / measurement / loss).
Fleet and credit sales
- A fleet customer account and its limit are set up.
- Sales are posted to the account by vehicle plate.
- A consolidated invoice is issued at period end and collection is tracked.
Documents
- Tanker delivery note
- Shift pump reading slip
- Sales receipt / invoice
- Variance (loss) slip
Reports
- Tank-to-pump variance report
- Litres sold by product
- Fleet account ageing
- Fuel vs shop margin split
Metrics
- Margin per litre
- Tank variance ratio
- Fleet collection period
- Shop share of turnover
Compliance
- EPDK licensing and reporting
- ÖTV/KDV (excise and VAT) regulations
- GİB e-Invoice / e-Archive
- ÖKC integration
Glossary
- Totaliser
- Shift pump meter record
- Tank dip
- Stocktake document (litres)
- Credit / fleet account
- Open account with a credit limit
- Loss
- Variance slip with a reason
FAQ
Can I measure the pump-to-tank variance?
Yes. Shift meter records are compared against the tank dip and the variance is recorded with its reason.
Can I sell on credit to fleet customers?
Yes — an open account with a credit limit is created and sales are posted to it by vehicle plate.
Can I separate fuel and shop margins?
Yes — the margin report by product group shows the two separately.
Can I record pump meter readings at shift handover?
Yes, opening and closing meter readings are entered per shift and the variance against sales is reported.
Can I match sales with the vehicle recognition system (fleet fuel card)?
Yes, sales by licence plate are posted to the fleet customer account and consolidated on the period invoice.
