Import & Export
Import & export: customs declaration, HS code, letter of credit, freight.
Challenges
- The payment terms (letter of credit, documentary collection) are invisible on the order record.
- Inconsistencies appear between the proforma and the shipping documents.
- Exchange differences hit the cost too late.
- Origin and preferential tariff data never carry through to the documents.
Workflows
From proforma to shipment
- The proforma is drawn up with product, delivery terms and payment terms.
- On order confirmation, the shipping plan and lead time are set.
- Shipping documents are checked against the proforma line items.
Currency and cost
- The transaction is recorded in its currency, with the rate date retained.
- Freight, insurance and customs costs are allocated into the landed cost.
- Exchange differences are reported as a separate line at period end.
Documents
- Proforma invoice
- Commercial invoice
- Packing list
- Certificate of origin
Reports
- Order and shipment status
- Sales by country
- Exchange difference impact
- Cost allocation listing
Metrics
- Lead time compliance rate
- Average collection period
- Exchange difference impact
- Gross profit per order
Compliance
- Foreign trade legislation
- Foreign exchange reporting
- Rules of origin
Glossary
- Protocol
- Quotation document with a validity period
- Delivery terms
- Contract term that decides who bears which costs
- Origin
- Origin field on the product record
- Exchange difference
- Period-end revaluation line for a foreign-currency record
FAQ
Can I hold the payment terms on the order?
Yes — terms such as letter of credit or documentary collection ride on the order and proforma and feed collection tracking.
Can I check shipping documents against the proforma?
Yes — shipping documents are checked against the proforma line items and any gap raises a warning.
Can I track foreign-currency transactions?
Yes — the transaction is recorded with its currency and rate date, and the exchange difference is reported as a separate line.
Can I allocate freight and customs costs into the landed cost?
Yes — these costs are allocated into the import cost and flow into the product cost.
Can origin data carry through to the documents?
Yes — origin is held on the product record and carried into the documents you issue.
