Photo & Video Production
Photo & Video Production: appointments and service tracking, customers and CRM, e-Invoice and reporting.
Challenges
- Because the shoot package is not spelled out in the contract, disputes arise over extra requests.
- The shoot calendar is not planned together with gear and crew availability.
- Delivery (album, digital files) is not tracked, so jobs stay unfinished.
- Copyright and usage permission are not put on record.
Workflows
From package to shoot
- The shoot package is defined with duration, frame count and deliverables.
- The shoot date is planned around crew and gear availability.
- The contract and deposit are linked to the customer record.
Delivery and copyright
- Selection, editing and delivery steps are tracked on the work order.
- Album or digital delivery is closed with a signed record.
- Usage permission and copyright terms are recorded in the contract.
Documents
- Shoot package definition
- Shoot contract and deposit
- Work order (selection/editing/delivery)
- Usage permission record
Reports
- Shoot calendar and availability
- Delivery status
- Profitability by package
- Extra requests and surcharge
Metrics
- Profit per package
- On-time delivery rate
- Equipment utilization rate
- Extra-request rate
Compliance
- Copyright and usage permission
- Personal image consent and data protection (KVKK)
- Professional chamber registration
Glossary
- Shoot package
- Service item with defined content and price
- Deposit
- Advance collection tied to the contract
- Delivery record
- Approval record of album or digital delivery
- Usage permission
- Contract field holding copyright and publication terms
FAQ
Can I tie the package content to the contract?
Yes — duration, frame count and deliverables are defined in the package and reflected in the contract.
Can I prevent crew and gear clashes?
Yes — the shoot date is planned by availability; a clashing assignment is rejected.
Can I track the delivery stages?
Yes — selection, editing and delivery are each tracked on the work order.
Can I tie the deposit to the contract?
Yes — the deposit is linked to the customer record and contract, and the remaining amount is tracked.
Can I put usage permission on record?
Yes — copyright and publication terms are stored as a contract field.
