Wedding & Event Venue
Wedding & Event Venue: recipes and production, expiry and lot tracking, sales and e-Invoice.
Challenges
- Venue bookings clash in the calendar; the line between tentative and confirmed is unclear.
- Event details (menu, layout, headcount, AV, supplier timings) live in different places.
- The deposit schedule and contract tracking run by hand.
- Package price tiers and the service charge are recalculated for every quotation.
Workflows
From booking to event
- A tentative or confirmed booking is opened for the venue and date; clashes are blocked.
- A quotation is prepared based on the package and headcount.
- The contract is signed off and the deposit is collected.
- The event-day detail sheet (menu · layout · timeline) is prepared.
Deposit and balance
- The deposit is posted to the customer account.
- The remaining balance is tied to a payment schedule.
- Collection is completed before or after the event.
Documents
- Booking / option record
- Quotation and contract
- Event detail sheet
- Sales invoice
Reports
- Venue occupancy calendar
- Profitability by event
- Deposit / collection status
- Package sales breakdown
Metrics
- Venue occupancy rate
- Revenue per event
- Cost per person
- Option-to-confirmed conversion
Compliance
- GİB e-Invoice / e-Archive
- HACCP (catering)
- KVKK (Turkish data protection law)
Glossary
- BEO (banquet event order)
- Event detail sheet / order
- Tentative hold (option)
- Pre-booking (draft document)
- Deposit
- Advance payment received
- Service charge
- Additional service line on the document
FAQ
Does it prevent two bookings for the same venue?
Yes. A clash check runs on the resource (venue) and date.
Can I track the deposit schedule?
Yes — the payment schedule and collection status are tracked on the customer account.
Can I define tiered package prices?
Yes — a price list can be built by headcount and package.
Can I see profit per event?
Yes — event revenue is compared with catering and supplier costs on the same record.
Can I manage suppliers (music, flowers, photography)?
Yes — supplier accounts are linked to the event record and payments are tracked on the due-date plan.
