Language School
Language School: appointments and service tracking, customers and CRM, e-Invoice and reporting.
Challenges
- Level and course data are off the record, so students land in the wrong class.
- Class size is not checked, so the cap is exceeded.
- Absence is not tracked, so notifying the parent or student is delayed.
- Placement-advancement exam results are not posted to the student record.
Workflows
From level to class
- The placement test result is posted to the student record.
- A suitable course and class are proposed and the cap is checked.
- Once enrolment completes, the timetable is tied to the student.
Attendance and level progression
- Attendance is taken in every lesson and absences accumulate.
- Absence beyond the threshold raises a warning.
- The advancement exam result decides progression to the next course.
Documents
- Student record
- Placement test result
- Attendance sheet
- Advancement exam record
Reports
- Class size and cap
- Absence report
- Level progression rate
- Revenue by term
Metrics
- Class fill rate
- Absence rate
- Course completion rate
- Revenue per student
Compliance
- Ministry of Education course licence
- Teacher qualification certificate
- Student data retention under data-protection law
Glossary
- Course level
- Teaching period corresponding to a level
- Max Participants
- Upper size limit of a class
- Attendance
- Record of attendance in a lesson
- Advancement exam
- Assessment that determines progression to the next course
Frequently Asked Questions
Can I place students at the right level?
Yes — the placement result is recorded and a suitable course is proposed automatically.
Can I prevent exceeding the cap?
Yes — once the class is full, no new enrolment is accepted.
Can I track absences?
Yes — attendance is taken every lesson and a warning is raised once the threshold is passed.
Can I record level progression?
Yes — the advancement exam result is posted to the student record and the new course opens.
Can I measure class occupancy?
Yes — enrolment is ratioed against the cap and occupancy is reported.