Road Freight Transport
Road Freight Transport: shipment and vehicle tracking, warehouse and stock, e-Invoice and reporting.
Challenges
- Trip costs (fuel, kilometres) cannot be separated per vehicle.
- The tractor-trailer pairing is not recorded anywhere.
- Driver working and rest hours are not tracked.
- Maintenance and tyre costs never reach the trip.
Workflows
Trip planning
- The trip is opened with route, tractor, trailer and driver.
- Loading and unloading points are attached to the trip.
- When the trip ends, the kilometre and duration record is closed.
Vehicle cost
- Fuel purchases are posted to both the vehicle and the trip.
- Maintenance, tyre and insurance costs are allocated to the vehicle.
- Cost per kilometre is computed per vehicle.
Documents
- Trip order
- Fuel purchase slip
- Maintenance work order
- Haulage invoice
Reports
- Cost by trip
- Vehicle kilometres and fuel consumption
- Driver working hours
- Maintenance cost listing
Metrics
- Cost per kilometre
- Average fuel consumption
- Vehicle utilisation rate
- Profit per trip
Compliance
- Road transport operating licence
- Driving time rules
- Vehicle inspection tracking
Glossary
- Trip
- Work record holding a route and a duration
- Tractor and trailer
- Two fixed-asset records linked to each other
- Cost per kilometre
- Vehicle cost centre divided by distance
- Haulage invoice
- Service sales document tied to a trip
Frequently Asked Questions
Can I see trip costs per vehicle?
Yes — fuel and maintenance costs are posted to both vehicle and trip, so cost per kilometre comes out per vehicle.
Can I pair a tractor with a trailer?
Yes — each is its own fixed-asset record and they are linked to each other on the trip.
Can I track driver working hours?
Yes — trip start and end are posted to the driver record and total hours are reported.
Can I measure fuel consumption?
Yes — fuel purchases and trip kilometres are kept together, so average consumption is derived.
Can I see profit per trip?
Yes — haulage revenue and trip costs gather on the same record, so the difference emerges at trip level.